As with most things in life, when it comes to event planning, you’re never alone. You have a group of people working together with you, planning, scheduling, executing, and supporting. And, it’s important that all members of the team work well together. So, who do you want to be working with you and who do you want to hire?
- Designate Tasks and Titles: First you need to identify and designate the different tasks for which you are recruiting and assigning. You already know you cannot do everything on your own, so decide how to delegate before you even begin.
- Name Your Players: Once you know what exactly needs to be done in terms of tasks, now you get to decide WHO you want on your team. When picking and choosing and interviewing, make sure you ask the important questions regarding motivation, timeliness, positivity, and previous experience. Be sure to check references as well.
- Delegate Based on Strengths: Once you know who you want, determine your team’s personal strengths and play off of that. Those who work best with people, make sure they are out in the forefront, serving and interacting with the guests. The “behind the scenes” players should remain in the back, doing their thing. The negotiators are the ones out in the field, before the day of the event, and the “peacemakers” are there for moral support all around. You want rock stars in every department!
- Allow for Volunteers: Sometimes family and friends want to be a part of the process. If you’re up for it, allow for some volunteer dishwashers, table runners, and floor sweepers. The more help the better!
Now that you have your “key people” assembled together, you’ve got the best team ever and you’re liable to have the best event ever as well!
